Introduction
These volunteer terms and conditions set out what we can reasonably expect from your volunteering role within One Young World. We appreciate you volunteering with us and we are committed to providing volunteers with a supportive environment. We hope that you will find your volunteer experience enjoyable and rewarding.
1. Volunteer role
Your volunteer role will be agreed between One Young World and you. One Young World will agree with you when you are expected to volunteer, and any specific dates, times, and locations, depending on the role you have volunteered for. Your role will be an unremunerated volunteer role.
2. Induction and training
You will be provided with an induction so you can understand what we do and your role during your time with us. We will also provide training to assist you to meet the standards we expect from volunteers and to help ensure your Health and Safety. Your duty is to perform your volunteer role to the best of your ability, to comply with the duties implied by law, and to comply with all regulations, policies, reasonable requests, and instructions relating to One Young World.
3. Supervision and support
You will be provided with details of your manager or point of contact during your volunteering with us. Please give your manager or point of contact as much notice as possible if you are unable to volunteer when expected.
4. Code of Conduct
You are expected to comply with the same Code of Conduct we ask or delegates to comply with, while you are volunteering with us. One Young World’s Code of Conduct is available at https://www.oneyoungworld.com/code-conduct. If you don’t comply with this, we may ask you to stop volunteering for us.
5. Confidentiality
In the course of providing your volunteering services, you may have access to confidential information relating to One Young World, its employees, contractors, suppliers, volunteers, Delegates, Ambassadors, Partners or our Counsellors (including high profile individuals). You must not use or disclose this information to any person either during your volunteering experience with us or at any time afterwards.
6. Health and Safety
Your health and safety is of paramount importance when you are volunteering with us. We expect you to familiarise yourself with all relevant Health and Safety policies and procedures, and please let us know if you have any particular queries or concerns in this respect.
7. Out-of-pocket expenses
It is not expected that you will incur any out-of-pocket expenses.
8. Safeguarding
Everyone associated with One Young World has a duty to protect children, young people and adults who come into any contact with One Young World. In your capacity as a volunteer, should someone disclose concerning information to you, or you have witnessed, or had reported to you an incident or complaint involving the behaviour of an individual in relation to another individual, which may be considered abuse or poor practice, you must report this to your manager or point of contact as soon as possible.
9. Anti-bribery and corruption
The prevention, detection and reporting of bribery and other forms of corruption in relation to One Young World are the responsibility of everyone working with One Young World. You must notify your manager or point of contact if you believe or suspect that instances of bribery or corruption have occurred or may occur in the future. Ignoring an instance of bribery may be treated as equivalent to committing the offending act.
10. Anti-money laundering
Money laundering is the process by which the proceeds of criminal or illegally obtained money are processed or spent, to create the appearance that they have come from a legal source. You must notify your manager or point of contact if you believe or suspect that instances of money laundering have occurred or may occur in the future. Ignoring an instance of money laundering may be treated as equivalent to committing the offending act.
11. The One Young World logo and brand
The One Young World logo is a registered trademark of One Young World Limited. The use of the One Young World logo or any other element of the One Young World brand is permitted only with express permission from One Young World Limited.
12. Data Protection
For the purposes of the administration and management of your volunteering with us, the operation of our business and compliance with applicable procedures, laws and regulations, we will need to collect, store and otherwise process your personal data. This will be both electronically and manually (including information contained in email, email attachments and other forms of electronic communication). We are committed only to processing your personal data (including your sensitive or “special category” data) where we have a proper reason to do so, and where that processing will not be excessive, in accordance with our legal obligations to you. Please refer to our Privacy Policy (available at https://www.oneyoungworld.com/privacy) for further information.
By entering into this agreement, you confirm that you understand and will adhere to your obligations and responsibilities in relation to data protection compliance in the course of your volunteering with us, and comply with our Privacy Policy. This includes, but is not limited to, your handling of the personal data of our employees, contractors, suppliers, volunteers, Delegates, Ambassadors, Partners or our Counsellors (including high profile individuals).
13. Intellectual property*
You acknowledge that all Intellectual Property Rights created by you in the course of your volunteering with the One Young World (whether or not during assigned volunteering hours or using One Young World premises or resources) and all Inventions and Works and all materials embodying them shall automatically belong to One Young World to the fullest extent permitted by law.
You agree that (at the request and expense of the One Young World) you will do all things necessary or desirable to substantiate the rights of One Young World to each and every Invention or Work and transfer such rights to One Young World without charge.
You undertake not to attempt to register any of the Intellectual Property Rights in any One Young World Invention or Work or in or relating to any name or trade mark used or proposed to be used or reserved by One Young World or in relation to the activities of One Young World, unless required to do so by the One Young World at the expense of the One Young World.
You agree not to use any of the Intellectual Property Rights belonging to the One Young World other than as required in the course of your employment or as otherwise authorised by the One Young World.
14. Status
These terms and conditions are binding in honour only, are not intended to be a legally binding contract between us and may be cancelled at any time at the discretion of either party. Neither of us intends any employment or worker relationship to be created either now or at any time in the future arising from your volunteering activities.
By volunteering for One Young World you must have read, understood, and acknowledged that you will abide by these terms and condition, and relevant policies shared with you, and that you have the legal right to volunteer in this capacity in the country you will volunteer for One Young World. You accept these terms and conditions personally and not on the behalf of any other person.
*“Intellectual Property Rights” means patents, rights to inventions, copyright and related rights, trademarks, trade names, domain names and names registrable on social media or other internet services, rights in get-up, rights in goodwill or to sue for passing off, rights in designs, rights in computer software, database rights, rights in confidential information (including know-how and trade secrets) and any other intellectual property rights, in each case whether registered or unregistered and including all applications (or rights to apply) for, and renewals or extensions of, such rights and all similar or equivalent rights or forms of protection which may now or in the future subsist in any part of the world.
“Invention” means any improvement, invention, discovery, development, process, formula, design or program which relates either directly or indirectly to the business of the Company (whether or not recorded in material form).
“Work” means any copyright work, database or design which relates either directly or indirectly to the business of the Company